Secretary (all genders welcome)
Reference number N2336, salary in accordance with the German TV-L salary scale, pay grade E 6, contract term: initially fixed-term until 31 March 2028, with the possibility of subsequent extensions for a further four or eight years, working hours: 50 % of standard working time
The Käte Hamburger Centre for Cultural Practices of Reparation (KHK CURE) is a thematically focused institute for advanced study, funded by the German Ministry for Research, Technology and Space (BMFTR) since 2024. The central pillar of the Käte Hamburger Centre is its visiting scholars programme, which will bring up to 12 international scholars to Saarland University each year as fellows. Working together with the centre’s academic directors and academic staff, the fellows will study how reparations are culturally and socially negotiated and how cultural processes of reparation change our perception of the world, our self-conceptions, and the ways in which we live. The institute is part of a global network of research contacts and collaborations and also works with local cultural partners such as the UNESCO World Heritage Site Völklingen Ironworks, the National Museum of Natural History Luxembourg, and Saarland State Theatre.
Your responsibilities:
- managing the Administrative Office
- independently handling digital and hard-copy correspondence, and providing information in person and by telephone
- maintaining signature folders and general records, and registering equipment
- supporting the Executive Committee, managing director, and fellowship coordinator in the centre’s planning processes
- supporting events on site
- independently preparing contracts, and processing applications and supporting documents
- creating and maintaining personnel files in consultation with the Executive Committee and managing director
- managing the budget for staffing and material resources in consultation with the managing director
- processing and checking invoices, and handling correspondence related to invoice processing
- handling ordering and booking processes
- providing editorial support to the Executive Committee, managing director, and fellowship coordinator in connection with reporting and documentation obligations
Your qualifications and experience:
- completed relevant vocational training, for example in office management, or an equivalent qualification
- administrative experience and experience in office and project management are desirable; however, applicants without specific experience in secretarial work are also welcome, provided they have the relevant soft skills
- organisational experience; experience with institutional procedures and chains of responsibility is desirable
- knowledge of standard computer programs used for communication and administration, including Microsoft Office, SAP, Typo3/WordPress, or similar systems
- excellent German language skills for negotiation and correspondence
- ability to conduct correspondence independently
- experience in communication, ideally including international communication
- language skills according to the CEFR: German – C2
In addition, you bring:
- strong motivation to work with a dynamic team in an international context
- openness and sensitivity in interacting with people from different cultures and life circumstances
- language skills according to the CEFR: English and/or French skills are desirable
What we can offer you:
- flexible working arrangements to help you balance work and family life, including the option of remote working
- secure employment with long-term prospects and attractive employment conditions
- extensive professional development and training opportunities, including language courses
- attractive occupational health management offers, such as university sports
- an additional pension scheme (RZVK)
- a discounted public transport ticket, the saarVV Job-Ticket Plus
We look forward to receiving your full online application, submitted as a single PDF file, by 15 July 2026 at bewerbung@uni-saarland.de. Please include the reference number N2336 in the subject line of your e-mail.
If you have any questions, please feel free to contact the centre by writing to
Sebastian Rost
Sebastian.rost@khk.uni-saarland.de
Tel.: 0681 / 302-3364
Käte Hamburger Centre CURE
Saarland University
Neugrabenweg 4
D–66123 Saarbrücken
ADMINISTRATIVE OFFICE
Armelle Clasani
sekretariat@khk.uni-saarland.de
Phone number (+49) 681 302-3336